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Education Systems

The Innovation Team work with and support a large number of Education Systems and Projects. These include:

  • Education Technology
    Involving Learning Management Systems (LMS) such as the e-Learning for Healthcare Hub and the ESR National Learning Management System (NLMS)
  • Clinical Placement Management
    Supporting the allocation of healthcare students, maximising placement capacity of providers and ensuring the quality of provision.
  • Workforce Mobility
    Enabling the transfer and sharing of data between systems and organisations allows the workforce to become more mobile and operate flexibly across organisations and the wider health sector.

The following are system related and education technology projects we are currently working on:

HEE(North) are supporting shared placement management systems (PMS) with multiple healthcare programmes in education providers across the North. The aim is to provide greater efficiencies, intelligence, equitable access and quality assurance of student placements. The approach taken in each region is different, with each one operating as a separate sub project. In the NE, the education providers have agreed to work collaboratively to enhance and improve their existing ARC system. In the NW, 2 consortia of education providers have been established in Cheshire & Merseyside and Greater Manchester, both consortia are implementing the InPlace system. In Y&H there is no existing shared system and the work is very much in its infancy in establishing a shared education provider group and selecting an appropriate system.

Educators are registered healthcare practitioners who support and mentor healthcare students whilst they are on placement. Educators ensure the students operate in a safe environment and oversee their learning whilst on placement to enable them to become the competent future healthcare workforce we require.

Professional bodies such as the NMC require organisations who receive healthcare students on placement to maintain a register of their educators. The register identifies how many educators are in an organisation and that they meet the relevant educator requirements, for example have they undertaken an Educator Update in the last year?

HEE (North) have been chairing a working group with a number of NHS Trusts exploring the feasibility of creating a standardised Educator Register using the Electronic Staff Record (ESR) system.

There are a number of benefits for organisations to use a standardised Educator Register, these include:

  • For NHS organisations, the register will ensure the capabilities and compliance of their Educators and Mentors who are receiving healthcare students on placement, which will help provide quality assurance for their learning environment.
  • For education providers such as Higher Education Institutes (HEIs), the register will help maximise the capacity with a placement provider, allowing more healthcare students to access the placements they need.
  • For HEE, collectively the Educator Registers of individual organisations will provide an overview of the whole placement circuit and help inform strategic decisions and system wide planning.

The competency function within ESR has been identified to be the most suitable approach and has been successfully piloted in the NW and it now being rolled out across Yorkshire & Humber with the North East project plan for later this year.

View the ESR Educator Register Implementation Toolkit

The online PARE tool is managed by the University of Chester. The tool supports students, mentors and support staff and is used for placement assessment documents (PAD) and evaluations to enable high standards and quality assurance in practice placements. PARE is used widely across the NW, the funding from HEE is to support its implementation across Y&H and create a single standardised PAD to be used across programmes and professions.

The PPQA System is used widely by healthcare organisations and HEIs in Yorkshire and Humber and has been in place for a number of years to help manage and support healthcare students whilst on placement. PPQA is currently managed by local Quality Team within Health Education England (HEE), having been commissioned by the Strategic Health Authority, who are a legacy organisation of HEE. The system has been developed by a third party, who continue to host and maintain it through a service contract with HEE. In its current form, PPQA has reached the end of its lifecycle, the system cannot be developed or enhanced any further and with many organisations reliant on it there is an increasing risk that the system will fail or go offline.

As the PARE system is already used extensively across the NW and performs a number of functions that are the same or similar to PPQA and has some additional enhancements that could be utilised, it has been decided that the transition of the PPQA system to the  PARE system will go ahead. Some additional development of PARE is required to align and cover all the functions used in PPQA, but this can be achieved timelier and more cost effectively compared to building a new system from scratch or buying a third-party solution. This means PARE can be redeployed quickly in Y&H as a replacement to the existing system, without organisations suffering a loss in the levels of service and functionality received from PPQA.

The STEP Project is an online system that allows the transfer of training and employment information between organisations to support the greater mobility of the healthcare workforce. Building on Phase 1 (which focused on junior doctors being able to share their relevant mandatory training records), Phase 2 aims to include pre-employment information such as DBS checks, right to work and occupational health. It will also widen the remit of the system to include healthcare undergraduate students on placement.

View the Systemwide Training & Education Passport (STEP)

HEE(North) have funded a support package for NHS Trusts to support learners whilst on placement. It is to be used to provide learners access to the relevant IT, clinical and electronic systems/services they need whilst on placement. It is recognised that this is a common expectation as part of the LDA arrangement but given variance, management of risk and promoting quality, the intention is to provide support to all NHS Trusts to allow them to enhance their processes and approaches for access to IT systems/services for all learner groups. Included in the project is a pilot between an NHS Trust and a local education provider to test out the efficiencies and benefits of issuing NHS Smart cards to healthcare students prior to their first placement.

HEE (North) have commissioned the Academic Health Science Network – North East (AHSN – NE) to produce an e-learning programme on managing long term pain. The aim of the package is to improve management of patients with persistent physical symptoms, but more importantly, to improve the healthcare experience and quality of life of such patients. These include patients both with symptoms as a result of long-term conditions and those with medically unexplained, or functional, symptoms. The content of the package is to be based on the successful face to face education programme already delivered by the AHSN – NE.

Cheshire and Wirral Partnership NHS Trust (CWP) have received funding from HEE(North) to explore the use of using xAPI technology in how it can be used to capture and record informal educational opportunities. (This links into the similar work being led by Richard Price nationally and CWP have agreed to align their work to the national project).